Draft the instruction email for the Whitmores at 24 Oak Road: terms of business, safety certificates, the questionnaire and key access.
Draft the instruction email for the Whitmores at 24 Oak Road: terms of business, safety certificates, the questionnaire and key access.
Send the instruction email to the Whitmores
EmailChase the Whitmores to sign the terms
e-signCollect and check the safety certificates
EmailFind and file the EPC
SharePointSubmit the AML check
ComplianceBook the photoshoot with the Whitmores
CalendarThis session was moved to Done.
We map, build and run your processes for you.
Behind the scenes, an agency is a set of processes that run every day. Your team can only handle so many at once.
Askpilot runs your processes at scale, so your agency can grow while your team focuses on customers.
How it works
Step 01
We interview your team and turn the way you work into clear processes, including the rules, hand-offs and approval points.
In-person setup available anywhere in the UK.
Step 02
We connect Askpilot to the tools each process needs, configure its triggers, todos, rules and approvals, then test it with your team before it goes live.
When this happens
Then Askpilot runs
Step 03
Your words become a PROCESS.md with clear todos, rules and approval points. Askpilot writes it for you and follows it every time.
Step 04
When a trigger occurs, Askpilot completes the work across your connected tools and keeps going until every step is done or human input is needed.
Step 05
Anything sensitive, outside the rules or requiring judgement pauses and goes to the right person for review or approval, with a clear record of every action.
The story behind Askpilot
When we started building Askpilot, we wanted to understand how AI could help an estate agency grow. So we spent over a month alongside James Hay and his team at The Home Club, an award-winning lettings agency, gaining firsthand insight into how an agency operates day to day.
We learned how the processes worked, where work stalled and where the human touch won business. It became clear that helping one person complete tasks faster did not meaningfully increase how much business the whole team could handle.
The real opportunity was to use AI to run everyday processes at scale, so the team could take on more business while focusing on customer relationships and important decisions.
You didn't turn up to automate an estate agency, you turned up to understand one first. That's why this actually looks like what agents need, not what a tech company thinks they need.
AI should take the jobs nobody wants to do. The chasing, the re-keying, the same admin over and over.
What it doesn't touch is the human side. A nervous landlord, a tricky application, a judgement call. That's still us, and it's the bit clients actually remember.
James HayDirector, The Home Club
Getting started
Free onboarding £1,000
We start with an interview to understand how your agency runs and which processes you want off your team's plate.
Our team builds those processes with you. In-person setup is available anywhere in the UK.
Phone system, CRM, email, calendar, messaging. Whatever you already use, we integrate it at no extra cost.
Your processes start running, with your team approving anything sensitive along the way.
From day one onwards
Want something to work differently, or a new process added? Just tell Askpilot what to do. No developers, no consultants, no tickets.
Pricing
Launch
£250/month
Start with priority processes and prove the value.
25,000 monthly credits
14-day free trial · 500 credits
Pro
£480/month
Run more processes at higher volume.
60,000 monthly credits
14-day free trial · 500 credits
Enterprise
Custom
A package designed around your volume and controls
For multi-branch and high-usage agencies
Custom trial available
Free onboarding and process setup on every plan. We interview you, set up your processes with you and connect your tools, with in-person setup available anywhere in the UK.
Show us how your agency works. We will automate your processes.