Draft the instruction email for the landlord at 24 Oak Road: terms of business, safety certificates, the questionnaire and key access.
Draft the instruction email for the landlord at 24 Oak Road: terms of business, safety certificates, the questionnaire and key access.
Send the instruction email to the landlord
EmailChase the landlord to sign the terms
e-signCollect and check the safety certificates
EmailFind and file the EPC
SharePointSubmit the AML check
ComplianceBook the photoshoot with the landlord
CalendarThis session was moved to Done.
Behind the scenes, an agency is a set of processes that run every day. Your team can only handle so many at once.
Askpilot runs your processes at scale, so your agency can grow while your team focuses on customers.
How it works
Step 01
Plug Askpilot into your phone system, CRM, calendar, email, messaging, prospecting or any tool, nothing to change or replace.
Step 02
Pick a connected tool and the event that triggers the process, like a missed call or a new email, then describe what should happen in plain English.
When this happens
Then Askpilot runs
Step 03
Your words become a PROCESS.md with clear todos, rules and approval points. Askpilot writes it for you and follows it every time.
Step 04
The moment your trigger fires, Askpilot picks it up and works through every step across your tools until the job is completely done.
Step 05
Anything sensitive pauses for a one-tap approve, as a popup on your screen or waiting in-app if you missed it. Nothing that matters goes out without you.
The story behind Askpilot
When we started building Askpilot, we wanted to understand how AI could help an estate agency grow. So we spent over a month alongside James Hay and his team at The Home Club, an award-winning lettings agency, gaining firsthand insight into how an agency operates day to day.
We learned how the processes worked, where work stalled and where the human touch won business. It became clear that helping one person complete tasks faster did not meaningfully increase how much business the whole team could handle.
The real opportunity was to use AI to run everyday processes at scale, so the team could take on more business while focusing on customer relationships and important decisions.
You didn't turn up to automate an estate agency, you turned up to understand one first. That's why this actually looks like what agents need, not what a tech company thinks they need.
AI should take the jobs nobody wants to do. The chasing, the re-keying, the same admin over and over.
What it doesn't touch is the human side. A nervous landlord, a tricky application, a judgement call. That's still us, and it's the bit clients actually remember.
James HayDirector, The Home Club
Getting started
Free onboarding £1,000
We start with an interview to understand how your agency runs and which processes you want off your team's plate.
Our team builds those processes with you. In-person setup is available anywhere in the UK.
Phone system, CRM, email, calendar, messaging. Whatever you already use, we integrate it at no extra cost.
Your processes start running, with your team approving anything sensitive along the way.
From day one onwards
Want something to work differently, or a new process added? Just tell Askpilot what to do. No developers, no consultants, no tickets.
Pricing
Pro
£480/month
≈ 2,000 process runs every month
60,000 monthly credits
Free trial included · 500 credits
Enterprise
Custom
A package designed around your volume
For multi-branch and high-usage agencies
Free onboarding on every plan. We interview you, set up your processes with you and connect your tools, with in-person setup available anywhere in the UK.
Show us how your agency works. We will automate your processes.