How does Askpilot work?

Askpilot connects to your existing tools like iamproperty, Reapit, and Rightmove. When events occur (new instructions, expiring certificates, compliance issues), it automatically assigns tasks to the right team member, walks them through each step, drafts documents, and cites relevant policies and regulations.

What estate agency software does Askpilot integrate with?

Askpilot integrates with major UK estate agency tools including iamproperty, Reapit, Street.co.uk, Rightmove, Zoopla, OnTheMarket, Gmail, Outlook, Google Drive, SharePoint, Microsoft Teams, and more. It connects via API integrations and MCP.

Is Askpilot suitable for lettings agencies?

Yes. Askpilot covers the entire lettings lifecycle — new instructions, marketing, viewings, tenant referencing, move-in, property management, renewals, and compliance. It understands UK lettings regulations including Section 21, deposit protection, EPC requirements, and Right to Rent.

Does Askpilot handle sales workflows?

Yes. Askpilot supports the full sales cycle — appraisals, instructions, marketing, viewings, offers, sales progression, exchange, and completion. It guides your sales team through every stage with the same structured approach used for lettings.

How does Askpilot handle UK property regulations?

Askpilot understands UK property law including Section 21 notices, deposit protection, EPC requirements, Right to Rent checks, and more. It provides your team with current, accurate regulatory guidance and can flag compliance issues automatically.

Yes. Askpilot provides EU data processing and hosting, Single Sign-On (SSO), and permission-based data access. Your data is never used to train AI models.

What size estate agencies is Askpilot built for?

Askpilot is designed for UK estate agencies with 5+ employees managing 50+ properties, though agencies of any size can use it. It works particularly well for agencies using CRM software like Reapit, Alto, or AgentOS alongside spreadsheets and email.

Can Askpilot answer questions from my team?

Yes. Employees can ask Askpilot anything — company policy, legal regulations, processes, property details — and get instant answers with sources. It uses your uploaded company knowledge, connected tools, and UK property regulations to give answers specific to your agency.

Your Estate Agency's AI Operations Manager

Askpilot makes sure every task in your agency gets done right and faster. It knows your processes and guides your team step by step until every task is completed.

Request Early Access

iamproperty

New lettings property was added and assigned to you.

Askpilot

Checking steps for adding 42 Eastgate Gardens to the market...

Creating todos...

4 todos created...

Askpilot

Hi Mark, I've reviewed the new instruction for 42 Eastgate Gardens and created an action plan. There are 4 steps to get this property market-ready. Shall we work through them?

Mark Houser

Yes, let's go.

Askpilot

Reasoning: I'll pull the landlord instruction confirmation template and check the compliance status for 42 Eastgate Gardens against current regulations.

Task: New lettings instruction — 42 Eastgate Gardens

Reasoning: Searching for instruction confirmation template and checking compliance certificate status...

View all

Search Company templates.

Term: Landlord instruction confirmation letter

Content: Dear [Landlord Name], Thank you for instructing [Agency Name] to manage the letting of your property at [Address]. Please find enclosed our terms of business...

View all

Search UK Regulations knowledge source.

Term: Lettings compliance pre-marketing checklist

Content: Before marketing a rental property, the following must be in place: valid EPC (Energy Performance Regulations 2012), gas safety record CP12 (Gas Safety Regulations 1998), and satisfactory EICR (Electrical Safety Standards 2020)...

View all

Askpilot

I've drafted the instruction confirmation letter for 42 Eastgate Gardens. Please review and send it to the landlord.

Landlord: J. Whitfield — j.whitfield@email.co.uk

Instruction Confirmation

Dear Mr Whitfield,

Thank you for instructing us to manage the letting of your property at 42 Eastgate Gardens. We are pleased to confirm receipt of your instruction and enclose our terms of business for your records.

We will now arrange compliance certificates, prepare the property listing for your approval, and publish to the major portals once everything is in order...

View full letter

Mark Houser

Sent, thanks.

Askpilot

I've checked the certificates for 42 Eastgate Gardens. The EPC is valid (rating D, expires Nov 2026), but the gas safety CP12 expired last month and there's no EICR on file. Here's what needs to be arranged:

Compliance Status

EPC

Valid — Rating D, expires Nov 2026

CP12 Gas Safety

Expired last month — Contact Gas Safe engineer. 1 boiler, 1 gas hob.

EICR

Not on file — Contact NICEIC electrician. Allow 2–3 hrs on site.

Give the tenant 24 hrs notice before each visit.

Let me know once both certificates are received and added in the system.

Mark Houser

Both done, please check.

Askpilot

Reviewing: Checking CP12 and EICR certificates for 42 Eastgate Gardens...

CP12 and EICR both look good — filed and compliant. Let's move on to the property listing.

Askpilot

I've drafted the listing for 42 Eastgate Gardens. Please review and approve if everything looks correct.

Search Company templates.

Term: Property listing description template

Content: Standard listing format: headline, property type, key features (beds, baths, EPC), description paragraph, material information section with council tax band, tenure, and utilities...

View all

Search UK Regulations knowledge source.

Term: Material information requirements for property listings

Content: Under National Trading Standards guidance, property listings must include material information: council tax band, tenure, utilities, flooding risk, and any restrictions affecting the property...

View all

42 Eastgate Gardens

3 bed semi-detached house

£1,250 pcm

3 beds 1 bath EPC D

A well-presented three bedroom semi-detached house in a quiet residential area, close to local amenities and transport links. Modern kitchen, rear garden, and off-street parking.

Material Information

Council tax: C Freehold Gas central heating Mains drainage No flooding risk

View full listing

Mark Houser

Looks good, approved.

Askpilot

Publishing

✓Rightmove — listing uploaded

✓Zoopla — listing uploaded

✓OnTheMarket — listing uploaded

42 Eastgate Gardens is now published on Rightmove, Zoopla, and OnTheMarket with photos and floorplan attached. Let me know if you'd like to adjust anything.

Mark Houser

Just checked the listings, looks awesome!

Askpilot

All todos are complete. Shall I close this task and move it to done?

Mark Houser

Yes, close it. Great job!

Task closed and moved to done

Mark Houser

What's our process for rent arrears over 30 days?

Askpilot

Search Company Policies knowledge source.

Term: Rent arrears procedure over 30 days

Content: If rent is overdue, follow escalation steps: Day 1–3 send arrears notification, Day 7 follow-up call, Day 14 formal warning, Day 30+ refer to legal team and notify landlord...

View all

If rent is overdue by 30 days, you should refer the case to your legal team and notify the landlord immediately. Before that point, make sure the tenant received an arrears letter within the first 3 days, a follow-up call was made on day 7, and a formal warning was issued on day 14.

Mark Houser

Ok thanks, that's what I needed.

Askpilot

Glad I could help. Shall I close this task?

Mark Houser

Yes, close it.

Task closed and moved to done

Ask anything...

iamproperty 🇬🇧 UK Regulations Company knowledge View all

Progress

Confirm instruction to landlord

Check compliance certificates

Draft property listing

Publish to portals

Mark Houser

New task is assigned to you

Property 42 Eastgate Gardens
is ready to be added to the market

Action required

Unlock Your Estate Agency's Full Potential

Estate agency team reviewing Askpilot dashboard on desktop computer

40% less admin time

Manage more properties without hiring

Askpilot knows every process your agency runs so it assists your team to complete their work faster, step by step. Nothing gets missed, skipped, or left incomplete.

Confident professional woman in modern office

Experts from day one

Your team performs like experts from day one

Every process is embedded in Askpilot. New team members don't need to learn how things work. It walks them through every step and answers any question.

Estate agency team reviewing property pipeline on large screen

Faster time to market

Every property moves faster through your pipeline

Askpilot drafts letters, prepares listings, checks compliance, or assists with any work. Your team reviews, approves, and stays in control.

Get Up and Running in Less Than an Hour

Setup

Integrations Knowledge Members Skills Triggers

Make Askpilot Yours

Teach Askpilot how your agency works

Connect your tools, upload your knowledge, and define your processes as Skills. Askpilot learns your compliance rules, your workflows, your way of working. This is what makes it yours.

Create Tasks

Tasks are created by your team or assigned automatically

Your team types what they need and it becomes a task, or workflow triggers assign them automatically. Either way, Askpilot guides and assists your team to complete every one.

Kinsley & Co

Open Done

List 42 Eastgate Gardens

Mark Houser

Ask anything...

iamproperty 🇬🇧 UK Regulations Company knowledge View all

Mark Houser

New task is assigned to you

Property 42 Eastgate Gardens
is ready to be added to the market

Action required

Kinsley & Co

Open Done

List 42 Eastgate Gardens

Mark Houser

iamproperty

New lettings property was added and assigned to you.

Askpilot

Checking steps for adding 42 Eastgate Gardens to the market...

Creating todos...

4 todos created...

Askpilot

Hi Mark, I've reviewed the new instruction for 42 Eastgate Gardens and created an action plan. There are 4 steps to get this property market-ready. Shall we work through them?

Mark Houser

Yes, let's go.

Reasoning: I'll pull the landlord instruction confirmation template and check the compliance status for 42 Eastgate Gardens against current regulations.

Askpilot

I've drafted the instruction confirmation letter for 42 Eastgate Gardens. Please review and send it to the landlord.

Mark Houser

Sent, thanks.

Askpilot

CP12 and EICR both look good — filed and compliant. Listing published on Rightmove, Zoopla, and OnTheMarket.

Askpilot

All todos are complete. Shall I close this task and move it to done?

Mark Houser

Yes, close it. Great job!

Task closed and moved to done

Mark Houser

What's our process for rent arrears over 30 days?

Askpilot

Search Company Policies knowledge source.

Term: Rent arrears procedure over 30 days

Content: If rent is overdue, follow escalation steps: Day 1–3 send arrears notification, Day 7 follow-up call, Day 14 formal warning, Day 30+ refer to legal team and notify landlord...

If rent is overdue by 30 days, refer the case to your legal team and notify the landlord immediately. Before that point, make sure the tenant received an arrears letter within the first 3 days, a follow-up call on day 7, and a formal warning on day 14.

Mark Houser

Ok thanks, that's what I needed.

Askpilot

Glad I could help. Shall I close this task?

Mark Houser

Yes, close it.

Task closed and moved to done

Ask anything...

iamproperty 🇬🇧 UK Regulations Company knowledge View all

Mark Houser

New task is assigned to you

Property 42 Eastgate Gardens
is ready to be added to the market

Action required

Get Work Done

Works with your team to complete every task

It follows your processes step by step. Drafts documents, checks compliance, prepares listings, and publishes to portals. Your team reviews and approves at every stage. Nothing falls through the cracks.

Designed Around How Estate Agencies Actually Work

Your processes work. The problem is everything that slows them down — scattered knowledge, manual assignments, things falling through the cracks.

Askpilot removes all of that. It knows where every property is, what needs doing, and who should do it. It pulls your knowledge together, prepares the work, and guides your team through to completion.

The way your estate agency should have always worked.

For Every Role

Directors & Owners

Your team handles more properties without new hires. Properties move faster. Compliance risk drops. Every decision backed by data.

Negotiators

Get your letters drafted, listings prepared, and compliance checked — automatically. Need to look something up? Just ask.

Property Managers

Know exactly what needs attention today — deadlines, landlord updates, and next steps all handled for you. Unsure about a process? Just ask.

Branch Managers

See which properties are on track, which are stalling, and who needs support — without asking anyone. Need a summary or report? Just ask.

Administrators

Get walked through every step — references, contracts, compliance forms — with documents pre-filled and any question answered along the way.

Compliance Teams

Every deadline and obligation across every property — tracked automatically so nothing gets missed. Need to check a regulation? Just ask.

New Starters

Every process explained, every question answered — so new team members become experts from day one.

Any Role

No matter your role, you get guided through your tasks step by step — and can ask any question about your agency's processes or policies.

Secure and Ready for Enterprises Out-of-the-Box

EU Data Processing and Hosting: Your company's data is processed and hosted entirely within the EU, ensuring compliance with regional data protection regulations.
Single Sign-On (SSO): Simplify access with enterprise-grade Single Sign-On, giving your team secure, seamless entry with existing credentials.
Permission-Based Data Access: Every team member only sees the data they've been given access to. No one can reach beyond their permissions — not even through AI.
We Don't Use Your Data to Train AI: Your business data remains yours. It's never used to train AI models outside your organization. Complete data ownership and transparency guaranteed.
Audit & Compliance Logging: Every interaction logged. Full access traceability. Searchable audit log. Exportable for regulatory compliance.
Cost Monitoring & Usage Governance: Account-level cost and usage monitoring by default. Per-user cost and usage tracking and quotas available on demand.

See Askpilot in Action

We're onboarding estate agents in small batches. Request early access and see how Askpilot can help your agency operate faster.

Request Early Access

Your Estate Agency's AI Operations Manager

Property 42 Eastgate Gardensis ready to be added to the market

Unlock Your Estate Agency's Full Potential

Manage more properties without hiring

Your team performs like experts from day one

Every property moves faster through your pipeline

Get Up and Running in Less Than an Hour

Integrations

Members

Company knowledge

Connect iamproperty

Invite member

Add files

Skills

Add property to market

Triggers

Create trigger

Teach Askpilot how your agency works

Tasks are created by your team or assigned automatically

Property 42 Eastgate Gardensis ready to be added to the market

Property 42 Eastgate Gardensis ready to be added to the market

Works with your team to complete every task

Designed Around How Estate Agencies Actually Work

For Every Role

Directors & Owners

Negotiators

Property Managers

Branch Managers

Administrators

Compliance Teams

New Starters

Any Role

Secure and Ready for Enterprises Out-of-the-Box

See Askpilot in Action

Property 42 Eastgate Gardens
is ready to be added to the market

Property 42 Eastgate Gardens
is ready to be added to the market

Property 42 Eastgate Gardens
is ready to be added to the market